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Posted April 29/2024
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Onboarding Specialist
This is an onsite position located in San Antonio Texas.
WHAT WILL YOU BE DOING?
Onboarding Process Management: Conduct and lead the onboarding process for all clients, ensuring a smooth and efficient transition from initial engagement to full implementation. Implement project management practices to guide the onboarding process effectively and ensure all client requirements are collected and documented.
Client Support and Engagement: Be an expert in Owl Practice’s account setup and system, including complex features such as workflow, and patient scheduling, and serve as the primary point of contact for clients during the onboarding phase. Provide exceptional customer service, addressing inquiries, resolving issues, investigate bugs, and proactively identifying opportunities to enhance the client’s experience on the platform.
Stakeholder Collaboration: Collaborate with internal and external stakeholders, such as the Product Team to facilitate a cohesive and integrated onboarding experience. Foster effective communication and coordination to ensure all parties are aligned with the client’s goals and objectives.
Client Growth Initiatives: Identify upselling and cross-selling opportunities during the onboarding process. Work closely with the Client Growth team to promote additional services and products that align with the client’s needs and drive revenue growth.
Onboarding Planning and Reporting: Develop and maintain detailed onboarding plans, ensuring that all key milestones and deliverables are identified and tracked. Keep accurate records of bugs, issues, and activities related to the onboarding process. Circulate detailed meeting minutes and reports to stakeholders to ensure visibility and accountability.
Customer Success: help users get their accounts set up by building forms and templates within the account.
Revenue Generation: act as the touchpoint between Owl and our payment processing solution. Help users get their accounts set up from start to finish.
WHAT ARE WE LOOKING FOR?
- College diploma or Bachelor’s degree in a related field or will consider equivalent practical experience.
- 2+ years of customer service experience, preferably in a SaaS environment.
- Proficiency in ticketing and CRM systems (e.g., Hubspot, Zendesk) for managing customer interactions and support tickets.
- Strong working knowledge of business tools (Slack, Excel, Office suite) for communication, task management, and collaboration.
- Solid organizational and project management skills with a focus on prioritization, timelines, and meeting deadlines.
- Effective collaboration with internal teams and stakeholders.
- Excellent communication skills (verbal and written) with a client-centric approach.
- Quick learner with a proactive attitude towards staying updated on industry trends and best practices.
- Strong problem-solving and critical thinking abilities.
- Preferred experience in the tech and/or healthcare industry, understanding their unique challenges and trends.
We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.
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Please send cover letters and resume to: careers@owlpracticesuite.com
Apply Online
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Please note: this role is not eligible to be performed from New York, New Jersey, California, Colorado, or Washington.
Owl Practice Suite is an equal opportunity employer. We do not discriminate on the basis of race, ancestry, religion, color, national origin, gender, sexual orientation, gender orientation or expression, political belief, age, marital status, or disability status.
Owl Practice Suite is also committed to fostering a culture of belonging, which includes ensuring an accessible work environment and employment practices. If you require an accommodation in completing any pre-employment assessments or applications, interviewing, or otherwise participating in the recruitment process, please email careers@owlpracticesuite.com
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